Virtual AGM Software for Secure, Engaging Shareholder Meetings
Deliver professional Virtual & Hybrid AGMs that increase attendance, simplify voting and keep shareholders engaged. Eventcaster combines secure voting, live streaming and expert support in one complete AGM platform.
Run Your AGM With Confidence
Annual General Meetings are among the most important events in your organisation’s calendar. Whether you’re reporting to shareholders, members, residents or stakeholders, your AGM needs to be secure, accessible and professionally delivered.
A Virtual AGM removes the barriers of location, making it easier for attendees to participate while reducing venue, travel and operational costs. More importantly, it enables organisations to reach wider audiences, increase engagement and provide a better experience for everyone involved.
But delivering a successful AGM requires more than a video call.
You need secure voting, reliable streaming, attendee management, a dedicated project manager, technical support and a platform that can handle every stage of the process without compromise.
That’s where Eventcaster comes in.
Why Choose Eventcaster for Your Virtual AGM?
Eventcaster is a purpose-built Virtual AGM platform designed specifically for organisations that require secure voting, professional broadcasting and complete event management.
Unlike generic meeting software, Eventcaster was developed to meet the unique demands of AGMs, giving organisers complete control over registrations, attendance, weighted voting and shareholder engagement from a single platform.
From small member organisations to large-scale shareholder meetings with thousands of attendees, Eventcaster provides a secure, scalable and fully supported solution.
With Eventcaster you can:
- Host fully virtual or hybrid AGMs
- Manage shareholder, member and proxy voting securely
- Stream presentations with low-latency broadcasting
- Handle registrations and attendee approvals
- Enable live Q&A and audience engagement
- Customise the entire experience to your brand
- Receive dedicated support before, during and after the AGM
Most importantly, you gain an experienced team that manages the technical delivery so you can focus on the meeting itself.
Weighted Voting That Reflects Real-World Influence
A simple one person, one vote approach can work perfectly for some decisions, however there are times when you don’t want every vote to carry the same weight. The number of shares held, membership level, or seniority, could all be reasons for one vote to count more than another. Eventcaster’s advanced weighted voting system allows voting power to be assigned based on any criteria you define, with every vote calculated accurately, securely and transparently.
Combined with proxy voting, pre-event voting and real-time results, Eventcaster ensures your AGM reflects your governance structure while maintaining complete confidence in the outcome.
Fully Branded AGM Experiences
Eventcaster can be customised to match your branding, helping build trust and creating a more professional experience for attendees.
Branding Options Include:
- Custom event websites
- Bespoke registration forms
- Custom domains
- Branded attendee communications
- Custom landing pages
- Corporate colours, logos and imagery
The result is a polished, professional AGM experience that reflects your organisation’s identity.
Increase Attendance and Engagement
One of the biggest advantages of a Virtual AGM is accessibility.
Attendees can join from anywhere using a laptop, tablet or smartphone without the need to travel. This often leads to significantly higher attendance rates and greater participation compared to traditional in-person meetings.
Eventcaster makes participation simple by providing:
- Easy attendee registration
- Secure login and authentication
- Live questions and interaction
- Accessible viewing across devices
- Multi-language support where required
Whether attendees are joining from the office, home or internationally, they receive a seamless experience from registration through to voting.
Secure Voting Built for AGMs
Voting is at the heart of every AGM.
Eventcaster includes a fully integrated voting system designed specifically for governance, compliance and shareholder participation.
Votes can be submitted:
- Live during the AGM
- Before the event via pre-voting
- Through proxy voting
- Via bulk uploads and imported voting data
Key Voting Features
- Weighted voting capabilities
- One vote or custom vote allocation per attendee
- Proxy vote management
- Real-time result reporting
- Secure attendee verification
- Six-digit one-time authentication codes
- Full audit trail and reporting
Because voting is built directly into Eventcaster, there is no need to rely on third-party polling platforms or disconnected systems.
Professional Broadcasting and Streaming
A poor-quality stream can undermine an otherwise successful AGM.
Eventcaster is backed by Attend2IT’s extensive experience in live event technology and broadcasting.
We can provide some or all the following, depending on requirements:
- Low-latency streaming
- Full HD and 4K production options
- Multi-camera broadcasts
- Presentation and slide integration
- Speaker management
- Closed captioning services
- Global content delivery (including China) via our CDN
Our infrastructure is designed for reliability, scalability and audience engagement, supporting events ranging from small member meetings to broadcasts with thousands of viewers.
Some AGMs are entirely online, while others combine physical venues with remote participation.
Eventcaster supports both.
Our team can also provide onsite event technology, AV production, internet connectivity, streaming services and technical support where required.
Advanced Features for Organisations and Agencies
For organisations with more complex requirements, Eventcaster offers a range of advanced functionality.
Advanced Capabilities
- White-label platform options
- Agency and production company access
- Multiple streaming endpoints
- Custom integrations and APIs
- Real-time broadcast captions
- Multi-language support
- Bespoke workflows and user journeys
- Custom registration and approval processes
If your AGM requires specialist functionality, our development and event technology teams can tailor the platform to your needs.
Dedicated Support from Start to Finish
When you choose Eventcaster, you’re not simply purchasing software.
You gain a dedicated project team committed to ensuring your AGM runs smoothly.
Every Eventcaster AGM Includes
- Dedicated Project Manager
- Event planning and consultation
- Platform configuration
- Rehearsals and testing
- Live event support
- Attendee technical assistance
- Post-event reporting
From your first planning call through to post-event reporting, our team handles the technical complexity so your team can focus on governance and stakeholder communication.
Ready to Deliver a Better Virtual AGM?
Whether you’re planning your first Virtual AGM or looking for a more reliable and secure solution, Eventcaster provides the technology, expertise and support to ensure success.
Speak to our team today to discuss your requirements and see how Eventcaster can help you deliver a seamless Virtual AGM experience
attend2it Team for all you assistance
in helping make our AGM event and
process as smooth as possible."
Events Manager
Wildfowl & Wetlands
Trust (WWT)
Events &
Fundraising
Officer u3a
so great to work with. I found everything
really easy and you were really helpful
throughout the process and I hope you all
enjoyed Illuminature too."'
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